This Privacy Policy explains how personal information is collected, used and protected when you use The Met Sport website at www.themetsport.co.uk.

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The Met Sport is the dedicated sport news and content website for Cardiff Met Sport, part of Cardiff Metropolitan University.

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For the purposes of UK data protection law, Cardiff Metropolitan University is the Data Controller for personal data processed through this website.

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Who we are

The Met Sport website is operated by Cardiff Met Sport, part of Cardiff Metropolitan University.

Cardiff Metropolitan University
Llandaff Campus
Western Avenue
Cardiff
CF5 2YB

Website: www.cardiffmet.ac.uk

For data protection queries relating to this website, please contact:

Email: themetsport@cardiffmet.ac.uk

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What personal data we may collect

Depending on how you use the website, we may collect the following types of personal information:

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Information you provide directly

This may include:

• your name

• your email address

• your message or enquiry

• information submitted through contact forms

• newsletter sign-up details, if this feature is used

• account or membership details, if this feature is introduced

Technical and usage information

When you visit the website, we may collect limited technical information such as:

• IP address

• browser type

• device type

• pages visited

• time spent on the website

• referring websites or links

• cookie preferences

This may be collected through website analytics, cookies or third-party tools used on the website.

Media and content information

If you provide images, video, quotes, case studies or news content for publication, we may collect and process:

• your name

• your role, team, club or course

• images or video featuring you

• quotes or interview content

• sporting achievements or related biographical details

Where required, we will seek appropriate permission before publishing personal content.

Why we collect personal data

We may use personal data for the following purposes:

• to respond to enquiries

• to manage website forms and submissions

• to send newsletters or updates, where users have signed up

• to understand how the website is used and improve the user experience

• to publish news stories, articles, interviews and Cardiff Met Sport updates

• to promote Cardiff Met Sport activity, achievements, events and opportunities

• to manage website security, performance and functionality

• to meet legal, regulatory and compliance requirements

Lawful basis for processing

Under UK GDPR, we must have a lawful basis for using personal data. The lawful basis will depend on how and why the data is collected.

We may rely on: 

Consent

We may rely on consent where you:

• sign up to receive newsletters or marketing updates

• submit information through certain forms

• agree to appear in published media, photography, video or promotional content

• accept non-essential cookies or analytics tools

You can withdraw consent at any time by contacting us.

Legitimate interests

We may rely on legitimate interests where we use data to:

• respond to enquiries

• maintain and improve the website

• understand website performance

• promote Cardiff Met Sport news, activity and achievements

• protect the website from misuse or security issues

When relying on legitimate interests, we will consider your rights and expectations.

Public task

As part of Cardiff Metropolitan University, some processing may support the University’s public functions, including education, student experience, sport development, community engagement and public communication.

Legal obligation

We may process personal data where required to comply with the law or regulatory obligations.

Cookies and analytics

The Met Sport website uses cookies and may use cookie consent technology, such as Cookiebot, to manage user preferences.

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Cookies may be used to:

• make the website work properly

• remember user preferences

• understand website performance

• measure traffic and engagement

• support embedded content or third-party tools

Non-essential cookies should only be used where you have given consent.

For more information, please see our Cookie Policy or cookie settings link in the website footer.

Third-party services

The website may use third-party platforms or tools to provide functionality, analytics, embedded content or communications.

These may include:

• Wix, as the website platform

• Cookiebot, for cookie consent management

• Google Analytics or similar analytics tools

• embedded social media content

• video platforms such as YouTube or Vimeo

• email marketing platforms, if newsletters are used

• online forms or CRM tools, if introduced

Where third-party services are used, they may process personal data in accordance with their own privacy policies.

We will aim to ensure that any third-party tools used are appropriate, secure and compliant with data protection requirements.

How long we keep personal data

We will only keep personal data for as long as necessary for the purpose it was collected.

Retention periods may vary depending on the type of information.

Examples include:

• contact form enquiries may be kept for as long as needed to respond and manage the enquiry

• newsletter sign-up data may be kept until you unsubscribe

• analytics data may be retained according to the settings of the analytics provider

• published news content may remain online as part of the public record of Cardiff Met Sport activity

• consent records may be kept where needed to demonstrate compliance

Where personal data is no longer needed, it will be deleted or anonymised where appropriate.

Who we share personal data with

We may share personal data where necessary with:

• relevant Cardiff Metropolitan University staff or departments

• website administrators and approved content managers

• third-party service providers that support the website

• email marketing or analytics providers, where used

• legal, regulatory or public authorities, where required by law

We will not sell your personal data.

International transfers

Some third-party tools used by the website may process data outside the UK.

Where this happens, we will aim to ensure appropriate safeguards are in place in line with UK data protection law.

Your rights

Under UK data protection law, you have rights over your personal data.

These may include the right to:

• be informed about how your data is used

• access your personal data

• request correction of inaccurate data

• request deletion of your data

• restrict how your data is used

• object to certain types of processing

• withdraw consent where processing is based on consent

• request data portability in some circumstances

To exercise your rights, please contact:

themetsport@cardiffmet.ac.uk

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You also have the right to complain to the Information Commissioner’s Office.

Information Commissioner’s Office
Website: https://ico.org.uk/

Keeping your data secure

We take reasonable steps to protect personal data and ensure it is handled securely.

This includes:

• limiting access to those who need it

• using secure website and platform tools

• reviewing third-party services where appropriate

• following Cardiff Metropolitan University data protection processes

Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes to the website, legal requirements or how we process personal data.

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This policy was prepared on: 27.04.2026

It was last reviewed on: 27.04.2026